Why should I backup my business data?

Written by Andy Irvine
You may know what backing up means, but most of the time we don’t consider the importance until it is too late. Without backing up your data, you only have one copy of information to rely on, and when it’s gone, it’s gone!
Why should I backup my business data?

Losing data can be a huge problem for small and large businesses. No matter how established and successful your business is, if you’re not backing up your data, you’re not protected from data loss. So, why should I backup my business data? Here are five reasons why you should regularly back up your data in order to protect your business.



A disaster can occur anytime.

Disasters can devastate a business and can happen when you least expect them to. Whether you’ve experienced a server crash, hacking or even a natural disaster, your data can be put at risk. You may not experience a disaster of this size. But, even a basic human error can put your business at risk of losing vital information.

By completing regular backups, your business data will be safely stored and will allow you to restore certain files or your entire system easily. This can make the disaster recovery process less stressful and will allow you to focus on other things in your business that need attention.

Take a look at our Disaster Recovery blog by clicking here.



Keep vital information safe.

If your company is in the United Kingdom, HMRC states that you must keep accounting records for 6 years from the end of the last company financial year. But what if your business experienced a disaster and you lost this information?

Well, without a backup this information would not be recoverable. This would mean that your business would have no records of financial accounts, which can cause huge problems for your business as well as the clients you deal with. If your clients’ computer crashes and they also have not completed backups, a restoration process cannot be accomplished.

It’s really important to keep multiple copies of these records stored just in case your business ever needs them urgently. Always keep in mind the consequences of losing vital information and how it could affect your business as well as your clients.



Get your business back up and running quickly.

Imagine if your entire region experienced a disaster – where would all of the customers go? If you’re the first business to open its doors again, you’ll have the chance to steal customers from the businesses that are still recovering. This is a great way to financially recover your business after a period of downtime.

Make sure that your data is always backed up in a different location – ideally in a different region. This will allow your business to easily restore information, even if it has suffered a big disaster.

Taking some time out to store your data in a different location may feel like a waste of time. However, if you’re ever in a case where you need it – it will be there for you to access immediately.

If you feel that your business doesn’t have the time or facilities to back up your data regularly, take a look at our managed It support services.



Avoid huge financial losses.

Nearly half of the businesses that suffer major data loss never reopen – and it can all happen very quickly. If you don’t have access to the data you need to allow your business to run, then there is no business. In this case, one thing can lead to another. If your business is in a financial struggle, you may not be able to pay your employees, who will go elsewhere.

Data loss can affect all aspects of a business and can cause a company to fall apart. This can all be avoided by completing regular simple backups. A great action to take would be to delegate this to someone in the business. By having this as one of their main roles, it is guaranteed to be completed enough to support the business if something was to take place.

Regular backups can also help reduce your downtime when an issue occurs. By just having to restore the data, your business can be operational again in no time.



Backups save time.

Data loss takes time to fix. This can be as simple as having to rewrite an email when your computer crashes. On the other hand, it could be as serious as having to rebuild an entire database. When time is spent recovering data that you’ve lost due to not backing it up, less time is being used for the core of your business.

In an extreme case, some businesses may have to rebuild everything – which can devastate a business entirely.


So why should I backup my business data? 

It’s really simple – your business can avoid a huge data disaster by just setting up a backup plan. These five reasons highlight how data loss can destroy a business just by not having an extra copy. It may feel unnecessary to do now, but you will be glad if your business suffers a loss.

If you’d like to discuss more about backing up your data, feel free to contact us in our Cambridge, London or Peterborough offices where we will take a realistic view of your business and provide you with solutions.

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