Microsoft Office 365 can increase your efficiency – here’s how.

Written by Andy Irvine
Many companies choose Office 365 when it comes to providing their employees with the ability to work together effectively and connect with colleagues, clients and stakeholders anywhere.
Microsoft Office 365 can increase your efficiency – here’s how.

If you want to know more about Office 365 and why we recommend it for our clients, you’re in the right place.


What is Office 365?

Office 365 – or Microsoft 365 as it is now officially known as – is a subscription of Microsoft’s productivity suite Microsoft Office. Office 365 is cloud based, and contains the same applications as other, traditional versions of Office. This includes Word, PowerPoint, Outlook, and Excel. Furthermore, depending on the subscription plan opted for, may also include OneNote, Publisher, SharePoint, Skype, Yammer, and Teams.

There are several different packages that businesses can choose from in order to best suit the needs of their teams. Read more about which Microsoft Office 365 package could be right for you here.


How much is Office 365?

The cost for Office 365 will vary depending on the breadth of applications required as well as the number of licenses. It is costed on a per-user basis and the price varies with regards to whether a basic, standard, or premium package is chosen.

However, with a basic account starting at £3.80 per user per month, and the most advanced account at just over £15 per user per month, there is sure to be a solution to suit businesses of all sizes, budgets, and tech requirements.


How does Office 365 work?

Microsoft Office helps people across the world be more productive every single day. For businesses, Microsoft (Office) 365 can be integral to their operations and how they work – it’s a lot more than a word processing or presentation creation tool.

The full Office 365 offering has developed into a suite of useful tools that allow companies to become more efficient, productive and joined-up in their working.

With Office 365, all apps and services are connected to each other, and the wider web. This supports teamwork and can save employees time sending various documents and edits backwards and forwards; numerous people can be working on a single document at once on Office 365 and the system will save the work in real time. This also helps reduce the amount of ‘lost’ work with regards to system crashes or simple human error when things aren’t saved properly.


Take it from us – the features of Office 365 can have a HUGE impact on the day to day operations and communications that take place. If you want to become more streamlined, efficient and productive – we recommend exploring Office 365 – get in touch to learn more. 


How many devices can be used with Microsoft Office 365?

Each subscriber on a business plan can install Microsoft (Office) 365 on up to five PCs or MACs, five tablets and five mobile devices. This generous offering means you can be sure that your employees are never far from access to the Office 365 suite, whether they’re working from home, in the office or on the go.


How can Office 365 make your teams more efficient and collaborative?

There are several ways Office 365 (now Microsoft 365) can make companies, teams and individuals more efficient. Here are some of our favourite things about the suite that we think make it a top choice for businesses that want to do well.


Collaborative working

Teams and employees can collaborate effectively and work on the same document in real time to ensure the most recent and up-to-date document is always being worked on. This helps streamline work and speed up approvals processes and sign off for important documents, like reports, presentations and spreadsheets.


Reduced downtime

As Office 365 is a cloud-based app suite, it does not require any physical installation, on-site engineers or special software licensing. Even better, apps are updated Microsoft’s side and automatically updated for users, so subscribers can benefit from always working on the latest version of the application they’re using, with its subsequent features and benefits.


Easy working on the go

As Office 365 can be installed on laptops, mobiles and tablets, users can be productive whether they’re in the office, at a meeting off-site, or while travelling.


Easy file storage and sharing

SharePoint offers an orderly and easy-to-follow file sharing scheme which can be accessed by your employees and to help keep all your documents in one place. You can control access for folders to ensure privacy is paramount within SharePoint, and even password protect certain documents for extra security and peace of mind.


Staying connected with the team

Teams is a great tool for scheduling meetings, organising certain teams and their projects, and instant messaging. It allows for up to 200 people to meet and can offer a reliable virtual meeting point for colleagues, regardless of where they’re working from. It has been a saviour for many companies in the move to working from home and is likely to be paramount to meetings for small companies, right through to large multi-nationals as the shift towards home working and more flexible working amplifies.


Want to know more about how Office 365 could be right for your business? Get in touch with our team to discuss your company’s needs and we’ll be happy to help.

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